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When you enter and post invoices, make sure that all invoices received are entered in ACS, posted in the correct month, and posted to the correct posting period.If your organization operates on a cash basis, you can post invoices at any time.If that does not matter then accrue the expense in April and reverse the entry in May.Enter the invoice in May with the actual invoice date so it will age appropriately.Collins English Dictionary - Complete & Unabridged 2012 Digital Edition © William Collins Sons & Co. .boxy-content a.term-action, button.term-action a.term-action:hover, button.term-action:hover .term-action-bg .term-uex .term-cite .term-fc .term-edit .boxy-dflt-hder .definition .definition a .definition h2 .example, .highlight-term a.round-btn, a.round-btn.selected:hover a.round-btn:hover, a.round-btn.selected .social-icon a.round-btn .social-icon a.round-btn:hover a.round-btn .fa-facebook a.round-btn .fa-twitter a.round-btn .fa-google-plus .rotate a a.up:hover, selected, a.down:hover, selected, .vote-status .adjacent-term .adjacent-term:hover .adjacent-term .past-tod .past-tod:hover .tod-term .tod-date .tip-content .tooltip-inner .term-tool-action-block .term-link-embed-content .term-fc-options .term-fc-options li .term-fc-options li a .checkmark .quiz-option .quiz-option-bullet .finger-button.quiz-option:hover .definition-number .wd-75 .wd-20 .left-block-terms .left-block-terms .left-block-terms li .no-padding .no-padding-left .no-padding-right .boxy-spacing @media (min-width: 768px) @media (max-width: 768px) @media print { a:link:after, a:visited:after nav, .term-action, #wfi-ad-slot-leaderboard, .wfi-slot, #related-articles, .pop-quiz, #right-block, . However, that throws off the AP aging as bills will show up to be paid earlier than they really are due.

If your organization operates on an accrual basis, you must make sure to post all invoices with a date for the current year to the correct posting period.For example, a wholesaler issues an invoice to a retailer describing goods as zero-rated which are in reality taxable at the standard rate, the wholesaler is nonetheless liable for VAT at the standard rate.The wholesaler by neglecting to apply the correct VAT rate is also exposed to prosecution.But you can also improve your chances of prompt payment by invoicing quickly, communicating clearly and reminding clients when they owe you.But perhaps the most important payment term of all is the due date. Businesses used to always give 30 days but this is changing.

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The other way this could be handled is to book a journal entry in April (debit expense, credit accruals) once we either know the amount of the bill, or can estimate the amount of the bill.

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